Privacy Policy

We collect only the data we need to work with authors, reviewers and readers, we use it responsibly, and we never sell it. If you have questions or want your data removed, just get in touch

Pellerin Books Ltd

Pellerin Books Ltd (“Pellerin”, “we”, “us”, “our”) is committed to protecting your privacy and handling your personal data with care, transparency, and respect.

This Privacy Policy explains what personal data we collect, how we use it, and your rights in relation to that data.

1. Who we are

Pellerin Books Ltd
42 Hawksley Road
London
N16 0TJ
United Kingdom

We are the data controller for the personal data we collect.

If you have any questions about this policy or how your data is used, please contact: privacy@pellerinbooks.com

2. What personal data we collect

We only collect personal data that is relevant to our work as a publisher and to the services we provide.

a) Submissions (authors and agents)

When you submit work to us via our website, we may collect:

your name
your email address
information about you and your work (as provided in the submission form)
manuscript files or supporting materials

b) Reviewer community and newsletter

If you sign up to our reviewer community or newsletter, we may collect:

your name
your email address
your location
your genre and format preferences
links to your social media accounts or website

c) Website usage

When you use our website, we may collect:

technical information such as IP address, browser type, and device
information about how you use our website (via cookies and analytics tools)

We may also receive information about you from third parties, such as literary agents submitting work on your behalf.

3. How we use your data

We use your personal data to:

review and respond to submissions
communicate with authors, agents, and reviewers
send newsletters and updates (where you have opted in)
understand how our website is used and improve it
support our marketing activity (including advertising and audience insights)

We do not sell your personal data.

4. Our legal basis for processing

Under UK GDPR, we rely on the following legal bases:

Consent – for newsletters, reviewer communications, and marketing emails
Legitimate interests – for reviewing submissions and communicating with you about them
Legal obligations – where we are required to comply with applicable laws

You can withdraw your consent at any time (see Section 9).

5. How we share your data

We work with a small number of trusted third-party providers to help us operate our business. These include:

Mailchimp – for managing our newsletter and reviewer communications
Bookfunnel – for securely delivering digital review copies to readers and reviewers
Google Analytics – for understanding website usage
Meta (Facebook/Instagram) – for advertising and audience insights

Where you sign up to receive review copies, your email address may be shared with BookFunnel solely for the purpose of delivering those copies to you.

These providers may process your data on our behalf and are required to do so securely and in accordance with applicable data protection laws.

We do not share your personal data with third parties for their own marketing purposes.

We may also disclose personal data if required to do so by law or in response to valid legal requests.

6. International data transfers

Some of the providers we use (including Mailchimp, Bookfunnel, Google and Meta) are based outside the United Kingdom, including in the United States.

Where your data is transferred internationally, we ensure appropriate safeguards are in place, such as:

Standard Contractual Clauses approved by the UK or EU
working with providers who comply with recognised data protection frameworks

7. How we store your data

Newsletter and reviewer data is stored securely within Mailchimp
Reviewer lists may also be stored securely within Google Drive (e.g. Google Sheets)
Submission data is stored securely within our internal systems

We take appropriate technical and organisational measures to protect your data from unauthorised access, loss, or misuse.

8. How long we keep your data

We only keep personal data for as long as necessary:

Submissions – retained for as long as needed to review and respond, and for a reasonable period afterwards
Newsletter and reviewer data – retained until you unsubscribe or request deletion
Analytics data – retained in line with Google’s standard retention settings

We periodically review the data we hold and delete anything no longer required.

9. Your rights

Under UK GDPR, you have the right to:

access the personal data we hold about you
request correction of inaccurate data
request deletion of your data
restrict or object to how your data is used
withdraw consent at any time (for marketing communications)
request a copy of your data in a portable format

To exercise any of these rights, please contact: privacy@pellerinbooks.com

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data has been handled improperly.

10. Cookies and tracking

We use cookies and similar technologies to:

understand how our website is used
improve functionality and user experience
support our marketing and advertising

This includes the use of:

Google Analytics
Meta Pixel

You can manage or disable cookies through your browser settings. You can also manage your cookie preferences through our cookie banner when you first visit the site.

11. Children’s data

Our website and services are not intended for individuals under the age of 18, and we do not knowingly collect personal data from children.

12. Changes to this policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements.

The most current version will always be available on our website.